Resources

Schedule of Events

Please see below for dedicated sponsor hours. For a full schedule of events, click here.

Sponsor Details:

Event Sponsor Benefits include:

• One (1) 6’ tabletop with two (2) chairs and one (1) wastebasket for one and a half days of the conference (May 29 and 30), located in Salon 1-3.
• Your sponsor logo will be included on:
  • a meter board recognizing all event sponsors
  • the event website and email communications
  • a one-page document, distributed to attendees onsite
• Two (2) registrations to the meeting. 

Set-Up Note: All tabletop materials must fit behind your 6’ tabletop and may not exceed 6’ tall. We recommend 1 to 2 pop-up banners to put behind your table, marketing collateral, and a branded tablecloth for this event. View floorplans attached and contact vrmaexhibits@vrma.org if you have any specific questions pertaining to your tabletop set up. Your table number will be assigned in the coming weeks.
 

We recommend exhibitors bring collateral and other giveaways to engage with attendees for an enhanced and more memorable experience.  Ideas might be to offer food or serve a specialty cocktail from your table, or luxury treatments such as red-light masks and lotions. Contact vrmaexhibits@vrma.org to add food or drink to your table. Contact Everett Lightle or Kevin McDonnell to discuss additional sponsorship opportunities.

Electrical:

Electric is NOT included in your table setup, and we cannot guarantee access to a wall outlet. Please bring extra chargers/batteries as needed.

If you want to order electrical for your table, place your order through the Encore online portal. If you have any questions regarding electrical, please email Michelle Charosky at michelle.charosky@encoreglobal.com.

Note: We will not have overnight security in the Salon, so please do not leave any valuables in your booth.

Sponsor Registration

You should have already received a separate email containing your company’s complimentary registration codes, if you need this re-sent to you, email vrmaexhibits@vrma.org. If you plan to purchase registrations beyond your complimentary allotment, we encourage you to register those additional attendees today. Register before Thursday, March 27 to take advantage of our early bird rates.

If you will only be registering company personnel for your complimentary allotment, the complimentary code will apply to the present registration rates.
 

View options and fees    Registration Portal

Shipping

Make sure you fill out our Shipment Tracking Form with as much detail as you can provide regarding any items you may be shipping to the Convention Center.
We will use this information to notify staff onsite when your package arrives so they may locate your boxes and bring them to your tabletop.

Please ship all material to the exact address listed below with a guest's name. Packages must arrive not earlier than: Monday, May 26^th.

Please address your shipments as follows:

The Ritz-Carlton, South Beach
One Lincoln Rd.
Miami Beach, FL 33139
Name of Event:
Dates of Event:
Contact Phone Number:
Table Number & Contact Name:
 

The Ritz Carlton South Beach is not responsible for any incoming or outgoing boxes and/or freight. Sponsors are responsible for correctly labeling packages with return address labels as well as contacting the carrier to schedule a pickup from the hotel. All event materials must be packed, labeled, and ready for pickup by 2:00 p.m.

Feel free to contact vrmaexhibits@vrma.org with any questions.